OpenOffice.org OpenOffice - 3.3 Základní průvodce stáhnout pdf (Strana 284)

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Introduction

This chapter covers methods for editing shared documents: sharing (collaboration),

recording changes, adding comments, reviewing changes, merging and comparing

documents, and saving and using document versions. Basic editing techniques are

discussed in Chapter 2 (Entering, Editing, and Formatting Data).

Sharing documents (collaboration)

In OpenOffice.org Writer, Impress, and Draw, only one user at a time can open any

document for editing. In Calc, many users can open the same spreadsheet for writing

at the same time.

Each user who wants to collaborate should be sure to enter a name on the Tools >

Options > OpenOffice.org > User Data page.

Some menu commands are not available (grayed out) when change tracking or

document sharing is activated.

Setting up a spreadsheet for sharing

At any time, you can set up a spreadsheet for sharing with others. With the

spreadsheet document open, choose Tools > Share Document to activate the

collaboration features for this document. A dialog opens where you can enable or

disable sharing.

Figure 287: Choosing to share a spreadsheet

To enable sharing, select the box at the top of the dialog, and then click OK. A

message appears stating that you must save the document to activate shared mode.

Click Yes to continue. The word (shared) is then shown on the title bar after the

document’s title.

The Tools > Share Document command can be used to switch the mode for a

document from unshared to shared. However, if you want to use a shared document

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