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Chapter 4: Spreadsheets in Calc
formulae and Values as CSV Files
CSV is an acronym for “Comma Separated Values.” CSV-files are pure text files, which
contain the contents of the cells of a table/area of a spreadsheet. Commas, tabs, spaces,
colons or semicolons can be used as the field delimiters between the cells. Text is
automatically put between either quotation marks or single quotes, as selected, while
numbers are written directly.
Exporting formulae and Values as CSV Files
1. Select the area/table that is to be written as a csv file.
2. Where formulae are to be exported as formulae, e.g. in the form =SUM(A1:B5), proceed
as follows:
a) Choose Tools > Options > OpenOffice.org Calc > View.
b) Under Display, check the formulae field.
c) Click OK.
To export the calculation results instead of the formulae, do not mark formulae.
3. Choose File > Save as to open the Save as dialogue .
4. In the File type field select the format Text CSV.
5. Enter a name and click Save.
a) From the Export Text dialogue that appears, select the records and the field and text
delimiters for the data to be exported.
b) Confirm with OK.
Caution: If the numbers contain commas as the decimal separator or
thousands separator, do not select the comma as the field delimiter. If the text
contains double quotation marks, select the single quotation mark as
separator and vice versa.
6. If necessary, after saving the document, uncheck formulae in order to see the calculated
results in the table again.
Importing a CSV File
1. Choose File > Open to bring up the dialogue .
2. In the File type field, select the format Text CS V.
3. Select the file from the list.
4. Click Open.
When a file has the .csv extension, the file type is automatically recognized.
5. The Import text files dialogue opens.
6. Click OK.
OpenOffice.org User Guide for 2.x 268
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